Admin Executive jobs in Selangor

To support and coordinate daily administrative activities, office operations, facilities, vendors, and documentation to ensure smooth and efficient business operations.

Key Responsibilities

1. Daily Administration

• Handle and coordinate day-to-day administrative activities.
• Prepare letters, memos, reports, forms, and other administrative documents.
• Manage incoming and outgoing correspondence, emails, and documents.
• Maintain proper filing and documentation systems.
• Coordinate administrative requests from various departments.
• Perform other routine administrative tasks as assigned.

2. Office & Facilities Management

• Coordinate office maintenance, cleaning, security, air-conditioning, utilities, and other facility-related matters.
• Follow up with contractors and service providers on maintenance and repair works.
• Monitor office equipment, furniture, stationery, pantry supplies, and other office requirements.
• Ensure office facilities are properly maintained and in good working condition.

3. Vendor Coordination

• Liaise with vendors, contractors, and service providers for administrative and facility-related services.
• Request quotations and coordinate purchasing requirements with the Procurement Department.
• Monitor vendor service quality and follow up on outstanding issues.
• Maintain vendor records, agreements, and supporting documents.

4. Purchasing & Invoice Administration

• Prepare purchase requisitions and supporting documents for administrative purchases.
• Follow up on purchase orders, deliveries, and invoices.
• Verify invoices against relevant supporting documents before submission for payment.
• Monitor administrative expenses and ensure compliance with approved procedures.

5. Records & Documentation

• Maintain accurate and up-to-date administrative records.
• Organize contracts, licenses, service agreements, maintenance records, and other relevant documents.
• Assist in preparing documents required for internal and external audits.

6. Staff & Department Support

• Provide administrative support to employees and internal departments.
• Coordinate meeting rooms, company facilities, and administrative arrangements.
• Assist in staff events, company activities, meetings, and other administrative programmers.
• Respond to staff administrative enquiries and requests.

7. Process Improvement

• Identify opportunities to improve administrative processes and work efficiency.
• Assist in implementing administrative SOPs, systems, and digital solutions.
• Recommend improvements to reduce administrative costs and manual work.

8. Ad-Hoc Duties

• Support management and other departments on administrative projects.
• Perform other duties and responsibilities as assigned by the superior or management.

Requirements

• Diploma/Degree in Business Administration, Management, or related field.
• Fresh Graduate or 1 year of relevant administrative experience.
• Good communication and interpersonal skills.
• Good organizational and time-management skills.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
• Able to coordinate with internal departments, vendors, and contractors.
• Able to work independently and manage multiple tasks.
• Good problem-solving and follow-up skills.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person