Job Summary

The Administrative Executive provides overall administrative support to the office, assisting HR, Accounts, Purchasing, and the Branch Manager. This role requires strong multitasking abilities, coordination skills, and the ability to manage multiple responsibilities efficiently in a fast-paced environment.

Key ResponsibilitiesGeneral Administration

• Manage daily office operations and administrative tasks
• Handle phone calls, emails, correspondence, and document filing
• Maintain records, reports, and databases
• Schedule meetings and manage calendars
• Coordinate between departments and external parties

HR Support

• Assist with employee records, attendance, and leave tracking
• Support recruitment activities (interview scheduling, documentation)
• Help with onboarding and basic HR documentation
• Maintain confidentiality of employee information

Accounts Support

• Assist with data entry, invoices, and expense records
• Support basic billing, payments, and follow-ups
• Maintain financial documents and filing
• Coordinate with the accounts team for reports and audits

Purchasing Support

• Assist with purchase requests, purchase orders, and vendor coordination
• Track orders, deliveries, and inventory
• Maintain supplier records and pricing information
• Support negotiation documentation and approvals

Branch Manager Support

• Provide administrative and operational support to the Branch Manager
• Prepare reports, presentations, and summaries
• Coordinate branch activities and follow up on action items
• Handle confidential and priority tasks as assigned

Multitasking & Coordination

• Manage multiple tasks across departments simultaneously
• Prioritize urgent tasks while handling routine responsibilities
• Ensure timely follow-ups and smooth workflow
• Adapt quickly to changing priorities

Skills & Qualifications

• Strong organizational and time-management skills
• Good communication and coordination abilities
• Basic knowledge of HR, accounts, and purchasing processes
• Proficiency in MS Office (Word, Excel, Email)
• Attention to detail and confidentiality
• Ability to work independently and as part of a team
• Can read, write & speak Mandarin
• Able to outstation
• Able to work overtime

Experience

• 1–3 years of administrative or office support experience preferred (flexible)

Job Type: Permanent

Pay: RM1,580.52 - RM3,500.00 per month

Benefits:

• Free parking

Language:

• Chinese (Required)

Work Location: In person