DHL Business Office Manager jobs

• Admin / Secretarial / Office Support
• Office Manager
• Kuala Lumpur
• Permanent / Full Time

24/8/2026

Shorter days, five days a week, and a workplace that runs beautifully because you make it happen. If you love bringing order, energy and a warm welcome to an office, this is your role.

About Daifuku Oceania
Daifuku Oceania is part of Daifuku, a global business of more than 13,000 people delivering material handling automation, airport technology, self-service solutions and intralogistics. We have offices across New Zealand, Australia and Malaysia, with our Malaysian team based at Q Sentral in Kuala Lumpur and our factory in Nilai. Our Kuala Lumpur office is a friendly, multicultural hub that supports projects for some of the region's best-known airports and logistics operators.

About the Role
Reporting to the EGM – Supply Chain and Manufacturing the Office Manager keeps our Kuala Lumpur office running smoothly. You are the first point of contact for visitors, the go-to person for anything office related, and the person our team relies on to keep facilities, supplies, travel and events organised. It is a hands-on, people-facing role with genuine variety – no two days look the same.

Your responsibilities will include:

• Welcoming visitors, managing calls, mail and deliveries, and keeping meeting rooms and shared spaces ready to go.
• Acting as the key contact for Q Sentral building management, cleaners, contractors and season parking.
• Coordinating office maintenance and repairs, access cards, security and pantry and hygiene supplies.
• Sourcing office supplies and uniforms, reviewing invoices and supporting procurement with quotes and contracts.
• Managing domestic and international travel and accommodation bookings with our KL travel partner.
• Supporting internal communications on SharePoint and newsletters, plus Social Committee comms for KL and Nilai.
• Coordinating catering, celebrations, recognition gifts and events such as Earth Day and International Women's Day.
• Running local office inductions, seating plans and office moves for new and existing team members.
• Serving on the KL Health and Safety committee and working closely with our HSE Officer at Nilai.

Skills & Experience

• Previous experience as an Office Manager, Office Administrator or in a similar support role for a multi-national organisation.
• Strong written and spoken English and a high level of proficiency in Bahasa Melayu.
• Confident with the Microsoft Office suite; experience working within an ERP system is an advantage.
• Excellent planning, organising and multitasking skills, with a sharp eye for detail.
• Warm, professional communication style and the ability to build rapport at every level.
• A discreet and responsible approach to confidential personal and commercial information.
• Tertiary qualification in HR, business administration or a related discipline (MQA accredited degree desirable).
• An interest in events coordination and creating a positive workplace is a bonus.

What's in it for you

• Shorter working days across a five-day week – 30 to 32 hours, with real work-life balance.
• Prime KL Sentral location at Q Sentral, directly connected to public transport.
• Annual leave, sick leave and public holidays in line with our Malaysian benefits.
• Medical insurance cover (outpatient and inpatient).
• Festive season and monthly birthday celebrations, plus a peer-to-peer recognition and rewards program.
• Smart casual dress and career development opportunities within a global business.

Our Values
Think safe, act safe, home safe • Outstanding service and value to the customer • Respect and trust for each other • Looking beyond the obvious through creativity, innovation and continuous improvement • Having fun

How to Apply
If you are ready to make an office your own and be valued for it, click Apply Now and submit your CV. Applicants must have the right to work in Malaysia.

We review applications as they are received, so please apply early. Make Daifuku your future – apply now!