DHL Office Manager jobs

Welcome to MultiBank Group, a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.

Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 18+ financial regulators across 5 continents, and recipient of over 80 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals.

Role Overview

We are seeking an Office Manager to support the daily operations of MultiBank Group’s Kuala Lumpur office. This role will be responsible for ensuring a smooth, professional, and well-organized working environment for the local team.

You will manage office administration, facilities, vendors, supplies, documentation, and employee support, while coordinating closely with HR, Finance, IT, and regional leadership. This is a hands-on role suited to someone highly organized, proactive, and comfortable supporting a fast-growing office environment.

Responsibilities

• Oversee day-to-day office operations and maintain a smooth, professional working environment for a growing team.
• Manage facilities: workspace, seating, maintenance, health and safety, and readiness ahead of headcount growth.
• Handle vendor and supplier management — contracts, procurement, negotiation and office supplies.
• Provide administrative and employee support across the office, including onboarding logistics for new starters.
• Coordinate closely with HR, Finance, IT and regional leadership on local needs and requests.
• Organise meetings, internal events, town halls and team logistics.
• Maintain accurate documentation, records, office budgets and expense tracking.
• Act as the local first point of contact for the office and support its continued setup and scaling.

Qualifications

• Proven experience in office management, operations or administration, ideally in a fast-paced environment.
• Strong organisational, multitasking and attention-to-detail skills.
• Experience managing vendors, contracts and office budgets.
• Confident communication and the ability to coordinate across multiple internal teams.
• Fluency in English and Bahasa Malaysia.
• Eligibility to work in Malaysia.

Preferred Qualifications

• Experience setting up or scaling a new office or site.
• Background in financial services, brokerage or another regulated environment.
• Familiarity with HR, Finance and IT coordination and common office systems.
• Event and meeting coordination experience; additional languages an advantage.

Why Join Us?

• Work with one of the world’s leading financial derivatives institutions.

• Competitive salary plus performance-based incentives.

• Access to a dynamic, international, and fast-growing environment.

• Strong opportunities for career progression within a global financial group.

• Be part of a business committed to innovation, excellence, and long-term growth.

Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance.

MultiBank Group is an equal opportunity employer. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of nationality, gender, age, religion, or disability.