DHL Office Manager jobs

About DHL Group and CRE:

DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

Corporate Real Estate (CRE) at DHL Group is responsible for more than 12,000 properties across all DHL Group business units worldwide. This portfolio covers an area of more than 30 million m2 and is managed by around 1700 dedicated real estate experts worldwide. As our business keeps growing, we want you in our APAC region.

Corporate Real Estate APAC - that's us! Together with our global colleagues, we offer excellent services along the property lifecycle Commercial, Construction and Facility Management for all DHL Group properties in a sustainable way. We ensure that DHL Group develops and grows in the future.

Ready to immerse yourself in the exciting world of CRE? Join the team and bring your expertise on board! As part of DHL Group, you will be working with a global network of CRE colleagues and benefit from a wide range of development opportunities.

We are looking for an immediate, full-time, permanent position in APAC at KLIA, Malaysia.

Job Purpose:

• To assist and manage technical FM services in a tactical and operational level including Engineering & Operations in line with business strategy and objectives, corporate guidelines and policies. Direct team and service providers in executing the FM tactical and operational goals. Focus is on technical FM scope.
• To be the competent person for facilities electrical works.

Your tasks:

Site/Facility Manager/Assistant Facility Manager

• Ensure optimal functionality of building systems like HVAC, fire safety equipment, elevators, etc.
• Oversee vendors and maintenance staff. Manage contractors and third parties through KPIs and SLAs.
• Prepare & conduct Performance Dialogues with Facility Management Teams and other key stakeholders involved in the FM value chain.
• Collaborate with Finance to develop and administer operating and capital budgets for facilities.
• Ensure FM team provides efficient, high-quality technical service that meets business and external needs.
• Ensure compliance with internal policies and procedures, including maintaining data integrity for the Real Estate portfolio for technical FM aspects.
• Identify and implement technical savings initiatives.
• Complete or coordinate routine inspections to determine required technical services.
• Oversee non-construction projects, recommend and coordinate projects that enhance property value.
• Administer environmental programs in partnership with the company's EH&S Manager. Ensure adherence to Corporate Risk Management policies and Insurance requirements for vendors/contractors.
• Develop and maintain positive relationships with internal and external customers and facilities staff.
• Operate the A/P invoice payment system to validate and approve costs associated with technical aspects of the facilities.
• Provide regular reports on facility operations, expenses, and projects to management.
• Respond to after-hours facilities related emergencies and determine the appropriate course of action to resolve issues.

Competent Chargeman

• Review and evaluate systems (Electrical system) at the property
• Troubleshoot and rectify on control wiring, instrument wirings and electrical components
• Responsible for coordinating and communicating to relevant parties on all scheduled electrical installation, periodic calibration and shut-down maintenance
• EC liaisons point of contact
• EC competent person for monthly submission for site inspection and license renewal
• Review and evaluate systems (Electrical system) at the property on monthly basis.

Your profile:

Education Level:

• Bachelor’s Degree in Engineering, Architecture, or other technical related fields
• Desirable Facilities Management Certification
• Related degree in technical field

Experience Level:

• More than 5 years of related experience preferably in warehouse/ business office/ real estate environment; with construction project management, space planning and facilities management experience

Regulatory Requirement:

• Obtain Competent Chargeman of BO11KV Certificate

We offer:

• Great opportunity to work for the biggest logistics company in the world
• International and virtual environment
• Flexibility and great opportunity to learn
• Tempting Compensation and benefits

DHL Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

If this is something you would like to do, don’t hesitate and start your application.