DHL jobs in Kuala Lumpur

Job Title:- Logistics and Administrative Support, IET-Cordant

Location:- Kuala Lumpur, Malaysia

Role Summary:-

This role supports the seamless execution of operations by coordinating logistics, training activities, procurement processes, and administrative tasks. The position plays a critical role in ensuring efficient shipment handling, training execution, and operational support while working closely with internal and external stakeholders.

Essential Responsibilities:-

• Coordinate training events including venue booking, logistics preparation, and attendee tracking
• Manage training registrations, invitations, equipment shipment, and vendor coordination
• Handle end-to-end logistics operations including shipment planning, packing, dispatch, and tracking
• Generate Air Waybills (AWB) and oversee import/export documentation and customs clearance
• Liaise with freight forwarders (e.g., DHL, FedEx) for timely delivery and pickups
• Resolve shipment delays, customs issues, and delivery exceptions
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) via Ariba
• Monitor supplier delivery timelines and manage goods receipt in SAP
• Maintain engineer certification records and compliance documentation
• Manage customer portals for PO retrieval, RFQs, invoicing, and service confirmations
• Support access control systems (XPRESS, ACE, TACI, CREW) tracking
• Prepare quotations, invoices, and commercial documentation
• Provide administrative and operational support as required

Essential Requirements of the role (Experience / Skills / Competencies):-

• Years of experience: Minimum 3 years
• Field of experience: Operations, logistics, procurement, or administrative support
• Technical Skills: Logistics coordination, procurement processes, documentation handling
• Soft Skills: Strong attention to detail, communication, stakeholder management, multitasking
• Tools or Software (Required): Microsoft Office (Excel, Word, PowerPoint), SAP/Ariba (preferred)
• Education Qualifications: Bachelor’s degree in Business Administration, Logistics, Supply Chain or related field
• Industry Background or Experience (Required): Logistics, operations, or supply chain environment
• Target Companies: Logistics firms, supply chain companies, service-based organizations
• Off-limits Companies: NA
• Required Accreditations / Certifications: NA

Desirable attributes of the worker (Experience / Skills / Competencies):-

• Analytical mindset with strong problem-solving skills
• Proactive, accountable, and reliable work approach
• Experience in training coordination or event management
• Familiarity with customer portals and access systems
• Ability to work in a fast-paced, matrix environment

Other Requirements:-

• National or Expat: Malaysian
• Rotation / Work Schedule: Standard office working hours
• Alternative / Target Job Titles: Logistics Coordinator, Operations Support Executive, Administrative Coordinator
• Role base (Office, Onshore, Offshore or Workshop): Office-based
• Will the worker be working at a customer's facility? No
• Contract Duration: 12 Month
• Number of positions needs to be filled: 1
• Languages Required & Proficiency Level: Good Command of English and Malay (Spoken and Written)
• Does the candidate need to be currently in the role country? Yes
• Rest of Offer Details (e.g. overtime, standby / travel rate…etc.): Overtime is applicable
• Candidate should be available to join before: ASAP
• Important Keywords to be in the CV: Logistics coordination, shipment management, AWB, customs clearance, SAP, Ariba, procurement, training coordination, Access Control Management Systems portals, Microsoft Office
• Expected Role Challenges: Managing urgent and time-sensitive shipments and tasks. Off work hours. Balancing multiple operational and administrative priorities
• Working Conditions - describe the physical environment / conditions the worker will be working in: Office environment. Logistics may include heavy lifting but within company HSE policy on manual handling and ergonomics
• Are there any safety risks associated with the role? Minimal (primarily office-based; occasional logistics handling risks)
• What Training is provided to the worker?
• System training (SAP, Ariba, internal tools)
• Logistics & Customer portal (courier portal, customer ACMS portal, SMART GEP, SUS Portal, CIMS)
• Process, HSE, and compliance training
• On-the-job operational training

Pay: RM5,000.00 - RM6,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Operations, logistics, procurement, or administrative: 3 years (Required)
• SAP / Ariba: 1 year (Required)

Language:

• English (Required)

Work Location: In person