Expat Management jobs in Shah Alam

Roles & Responsibilities

1. HR Administration

• Serve as the first point of contact for HR-related enquiries.
• Prepare and administer HR documentation, including employment contracts, confirmation letters, transfer letters, warning letters, resignation acceptance letters, and other employee-related documents.
• Maintain accurate and up-to-date employee records and HR databases in compliance with company policies and statutory requirements.
• Process employee lifecycle activities, including new hires, confirmations, transfers, resignations, and terminations.
• Maintain leave, attendance, medical, training, and personnel records.
• Ensure proper filing and safekeeping of confidential HR documents.

2. Employee Mobility & Travel Administration

• Coordinate employee movements across project sites, including offshore and remote locations.
• Manage mobilization and demobilization arrangements for employees.
• Coordinate flight bookings, accommodation, transportation, and travel logistics.
• Liaise with project teams and employees to ensure timely travel arrangements.
• Monitor travel documentation and ensure compliance with company policies.

3. Expatriate & Immigration Administration

• Coordinate work permits, employment passes, visas, and immigration documentation.
• Liaise with government authorities and appointed immigration agents.
• Monitor permit validity and ensure timely renewals.
• Maintain accurate records for expatriates and foreign employees.

4. Compliance & Documentation

• Maintain accurate HR records and ensure compliance with company policies and labour regulations.
• Prepare HR reports, employee records, letters, and statutory documentation.
• Support internal and external audits by maintaining proper HR documentation.
• Ensure all employee information is updated, complete, and confidential.

5. Employee Engagement & Welfare

• Coordinate employee engagement activities and company events.
• Support employee onboarding, relocation, accommodation, and welfare arrangements.
• Assist in communicating HR policies, company announcements, and employee programmes.
• Respond to employee enquiries and coordinate with relevant departments to resolve HR administrative matters.

6. Office & General Administration

• Provide administrative support to the HR Department and Management.
• Coordinate office administrative matters, including stationery, office supplies, and general facilities administration.
• Liaise with external vendors, travel agencies, accommodation providers, and other service providers.
• Prepare meeting arrangements, maintain departmental filing systems, and support general administrative activities.
• Perform any other HR and administrative duties assigned by Management.

Qualifications & Experience

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration, or a related field.
• Minimum 2–4 years of experience in Human Resources or Administration.
• Experience in employee administration, documentation, mobility, or expatriate administration is an added advantage.
• Good knowledge of Malaysian Employment Act and HR administrative practices.
• Proficient in Microsoft Office applications and HR Information Systems (HRIS).

Key Competencies

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Strong documentation and record management skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Good coordination and stakeholder management skills.
• Able to multitask, prioritize work effectively, and work independently in a fast-paced environment.

Job Type: Full-time

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Subang Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your expected salary (RM)
• How long is your notice period (days)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• Human resources: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person