Immediate Job Vacancies jobs in Seremban

Job Descriptions

1. Important Tasks

(i) Read, understand and implement the house rules.
(ii) Read minutes of meeting especially the Annual General Meeting and/or Extraordinary General Meeting to keep abreast of the needs of the estate.
(iii) Read, understand and practise the provision of the Strata Management Act 2013 and Strata Management Rules 2015 and all other relevant legislation.
(iv) Read all the contracts of service providers and know the perimeter of their job scopes.
(v) Prepare inventory list of all common areas, common facilities and its fixture, fittings and items to be found within the Developer/JMB/MC.
(vi) Peruse and/or prepare Form 4 and Form 9.
(vii) Personally attend to emergency or difficult situations at site.
(viii) Prepare notices and correspondences to third parties.
(ix) Prepare all materials and attend meetings and general meetings.

2. Daily Tasks

(i) Site walk in a scheduled manner of all the common areas and identify the issues.
(ii) Check with the service providers the issues and solve them.
(iii) Read and attend to all incoming and outgoing mails; electronic or otherwise.
(iv) Check the collection of the day.
(v) Check the take-up rate of the building management system by the owners and residents.
(vi) Check and report the attendance of staff and service providers.
(vii) Collate daily reports from staff, prepare monitoring reports and present to the management/JMB/MC.

3. Weekly Tasks

(i) Weekly site meeting with staff.
(ii) Weekly site meeting with service providers.
(iii) Monthly meeting with Committee members.
(iv) Prepare the Purchase Request Form or the equivalent.
(v) Check the statutory and functionality maintenance of facilities.
(vi) Prepare scheduled maintenance (corrective and preventive) based on the inventory list of common areas and facilities.
(vii) Spot check of the maintenance and functionality of common areas and facilities.

(viii) Prepare and ensure Form 5A/15, 10/19, 11/20, 28 and all other relevant statutory forms and meeting minutes are prepared and disseminated on time.

(ix) Prepare weekly report to the management/JMB/MC.

(x) Prepare incident reports from the staff and collate incident reports by the service providers.

(xi) Prepare monitoring reports on service providers.

4. Monthly Tasks

(i) Prepare and collate Monthly Management Report.

(ii) Monitor and ensure the payment of outgoings to management, service providers, TNB, Air Selangor, Quit Rent and Assessment by the local authorities, insurance and all related services and goods rendered to the site.

(iii) Plan and ensure compliance with statutory maintenance of equipment and common area (mosquitoes).

(iv) Meeting with the Management to iron out issues.

(v) Attend training sessions.

What we are looking for?

• Diploma or Degree in Property / Real Estate Management or equivalent
• At least 3 - 5 years of working experience in Property Management (Residential).
• Able to prepare monthly reports, defect reports, checklist and presentations
• Good communication and interpersonal skills, report writing skills & presentations
• Able to work with tight deadlines and stress.
• Immediate hiring.

Job Types: Full-time, Permanent

Pay: RM5,500.00 - RM6,000.00 per month

Application Question(s):

• When can you start?

Experience:

• Building Manager: 3 years (Preferred)

Work Location: In person