Job Vacancy jobs in Kulim

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Job Summary
The Administrative Officer provides comprehensive administrative, operational, and program coordination support to ensure the smooth execution of business activities, projects, and events. This role serves as a central point of contact, coordinating cross-functional stakeholders, managing schedules, tracking deliverables, and supporting continuous process improvements across the organization.

Key Responsibilities
Administrative Support
Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation
Coordinate logistics for visitors, travel arrangements, venue bookings, and conference room management
Maintain program documentation, databases, reports, and filing systems with accuracy and confidentiality
Prepare presentations, dashboards, and management reports for various stakeholders
Program & Project Coordination
Coordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completion
Organize meetings, prepare agendas, record meeting minutes, and systematically follow up on action items
Support planning and execution of employee engagement activities, training sessions, workshops, and corporate events
Track project progress and flag potential risks or delays to relevant stakeholders
Stakeholder Management & Communication
Serve as a central point of contact for cross-functional teams and external partners
Manage program communications and ensure stakeholders receive timely, accurate updates
Collaborate effectively with internal teams and external vendors to ensure successful program execution
Financial & Operational Support
Track budgets, invoices, purchase requests, and coordinate vendor management activities
Assist with expense tracking and financial reconciliation where applicable
Ensure compliance with company policies, procurement procedures, and documentation requirements
Continuous Improvement
Identify opportunities to improve administrative processes and enhance operational efficiency
Recommend and implement best practices for workflow optimization

Requirements
Education
Diploma or Degree in Business Administration, Office Management, or related field
Minimum 3 years of relevant experience in administrative support, program coordination, or office management roles
Experience in project coordination or project management is an added advantage
Technical Skills
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint
Experience with project management tools is an advantage
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.