job vacancy jobs in Setia Alam

Position : Production Admin

Department : Production

Reporting To : Production Manager / Production Supervisor

Employment Type: Permanent

Salary Range : RM1,700 – RM2,500

Company : Eco 5 Manufacturing Holdings Sdn Bhd

Job Summary:

The Production Admin is responsible for providing administrative and documentation support to the Production Department. The role ensures production records, reports, attendance, inventory-related documentation, and daily administrative activities are properly maintained and updated to support smooth production operations.

. Key Responsibilities

A. Production Administration

• Prepare and maintain daily production reports, records, and documentation.
• Update production output, production schedules, and operational records accurately.
• Compile daily, weekly, and monthly production reports for management review.
• Assist the Production Manager / Supervisor with administrative tasks and documentation.
• Maintain proper filing and documentation of production-related records.
• Monitor and follow up on production documents to ensure timely submission.

B. Attendance & Manpower Administration

• Monitor and record daily attendance of production employees.
• Prepare attendance, overtime, leave, and manpower-related reports.
• Coordinate with HR on attendance discrepancies, absenteeism, new joiners, and employee movements.
• Maintain updated manpower records for the Production Department.
• Assist in preparing manpower requirements and deployment records.

C. Production Data & Reporting

• Collect and consolidate production data from production lines.
• Ensure production figures and records are accurate and updated.
• Prepare reports on production output, manpower utilization, overtime, downtime, and other production-related information.
• Highlight discrepancies or missing information to the Production Supervisor / Manager.
• Assist in preparing data and reports for management meetings.

D. Inventory & Material Documentation

• Assist in maintaining records of production materials, components, and consumables.
• Prepare and maintain material request, issue, transfer, and usage documentation.
• Coordinate with Warehouse / Store Department regarding material requirements and availability.
• Ensure production-related inventory documents are properly recorded and filed.
• Assist in monitoring material usage against production requirements.

E. Coordination & Communication

• Coordinate with Production, Warehouse, Quality Control, Maintenance, HR, and other departments when required.
• Follow up on pending production documents and requests.
• Communicate production-related administrative information to relevant personnel.
• Assist in arranging production meetings and preparing meeting documentation where required.

F. Compliance & Documentation

• Ensure all production records are maintained according to company procedures.
• Maintain confidentiality of production and employee-related information.
• Support internal audits by providing required production records and documentation.
• Ensure documents are properly organized and easily retrievable.

. Skills & Competencies

• Production Administration
• Data Entry & Reporting
• Microsoft Excel & Microsoft Office
• Documentation & Filing
• Attendance & Manpower Administration
• Inventory Documentation
• Coordination Skills
• Communication Skills
• Time Management
• Attention to Detail
• Problem Solving
• Teamwork

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Free parking
• Maternity leave
• Meal allowance

Work Location: In person