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Job description
We are looking for talented individuals like you to join our team, and I believe your skills would be a perfect fit.

Duties & Responsibility
Activities include but not limited to:
i. Issuance of Documents:· Prepare and issue documents such as quotations, invoices, purchase orders (PO), and purchase requisitions (PR).· Prepare invoice calculations.

ii. Travel and Accommodation Management:· Arrange and book travel arrangements, including flights and hotel accommodations.

iii. Office Supplies Management:· Maintain office supplies, including pantry items, stationery, uniforms, and marketing materials.

iv. Inventory and Equipment Maintenance:· Keep track of inventory items like stationary, gloves, masks, and clear sheets.· Ensure the maintenance of office equipment and monitor shared tools.

v. Company Vehicle Management:· Manage company vehicles, including insurance, fines, road tax, servicing, cleanliness, repairs, and inspections.· Renew vehicle insurance and road tax and arrange vehicles inspection.

vi. Mail and Courier Handling:· Handle incoming and outgoing mail and courier documents/samples.· Track the status of couriers and mail deliveries.

vii. Project Management:· Record new cases and update payments received in the project management system.· Complete unfinished job files and close files that have been invoiced.

viii. Document Management:· Photocopy and scan documents as needed.· Verify claims and save documents in the server under specific job folders.· Monitor credit card payments and ensure proper documentation.

ix. Meeting and Event Organization:· Arrange and organize meetings and events.· Record minutes of meetings.· Attend Friday meetings when necessary.

x. Financial Tasks:· Advise suppliers of payments into their accounts.· Obtain information related to accounts receivable (AR) and accounts payable (AP).

xi. Filing and Record Keeping:· Maintain an electronic and hard copy filing system.· Ensure accuracy and confidentiality in all matters.

xii. Visitor and Client Reception:· Receive and direct visitors and clients.

xiii. Administrative Process Improvement:· Find ways to resolve administrative issues and improve administrative processes.

xiv. Accounts Receivables Monitoring:· Monitor accounts receivables and follow up for payments.

xv. Task and Document Updates:· Monitor task updates and documents saved in the server.· Update job logs and project management records.

xvi. Office Security:· Lock and unlock the office front door as required.

xvii. Office Maintenance:

xviii. Other Duties:· Perform any other related duties as directed for this role.

Knowledge, Skills & Attributes
Dependability and Responsiveness to Feedback
Good Interpersonal Written and Oral Communication Skills
Teamwork
Ability to Multitask & Prioritize Work
Good IT Skills Including Word, Excel, PowerPoint, Google and Infotech
Maintain a high level of accuracy and confidentiality for all matters

Qualification[s]
SPM/Certificate/Diploma or higher in any discipline.

Experience
1 year experience on administrative duties (Fresh Graduate is encouraged to apply)

Job Type: Full-time

Pay: RM2,200.00 - RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Professional development

Ability to commute/relocate:

• Batu Caves: Reliably commute or planning to relocate before starting work (Required)

Location:

• Batu Caves (Required)

Work Location: In person